Wooden Hut

SECRETARY

RESPONSIBILITIES

Main

  • Create the Psi Chapter drive before the semester starts containing:

    • Psi Chapter bylaws

    • Event attendance (Fall and Spring with the correct fines amount)

    • Chapter minutes (Change the dates to every sunday chapter is on)

    • Directory (update information)

  • Chapter Minutes

    • Take notes on everything discussed in Secretary notes section in Chapter Minutes Spreadsheet (During Chapter)​

    • Send out chapter minute emails each week after chapter to UIUC kpl google group

      • Summary of what was said in chapter

  • Take chapter attendance in attendance spreadsheet

  • National Board Tasks:

    • Update roster at the beginning of the semester  with actives, inactives, and neos

    • Get signatures from the newest class for the National Constitution Waiver form at the beginning of the semester 

    • Update positions form sent to NB after each election

Secondary

  • Create the group chats for each semester's active house

    • Official Psi Chapter Chat (includes only actives)

    • Casual Kappas Chat (includes actives + can include last year's alums)

    • Snapchat Group (only actives)

  • Create the Google Calendar for the school year

  • Create the interview docs for rush interviews and type the interviews

    • Remember to put photos of the rushee

  • Create the chairholder transition docs before positions are changed

  • Update UIUC Kappas google group

 
Above the Clouds

DEADLINES

At the beginning of the semester:

  • Update roster that is sent to NB 

    • Send an email right after each class crosses for:​

      • Ethnicity​

      • Preferred Dialect

      • Birthday

  • Create Psi Chapter drive with necessary files

  • Create group chats

  • Create google calendar

Throughout the semester:

  • Chapter Minutes

  • National Constitution Waiver forms

 

ADVICE & TIPS

  • MAKE SURE TO THOROUGHLY REVIEW YOUR RESPONSIBILITIES AND ASK OLDER SISTERS IF YOU NEED HELP

  • CHECK EMAILS VERY OFTEN !!!

    • NB DEADLINES VARY SO MAKE SURE TO CHECK YOUR EMAIL FOR ROSTER DEADLINES AND OTHER FORM DEADLINES TO AVOID FINES

  • FORMS SENT BY NB MIGHT BE TRICKY, SO FEEL FREE TO ASK FOR HELP

  • TRY AND GET THINGS DONE AHEAD OF TIME

  • STAY ORGANIZED

 

RESOURCES

PREVIOUS CHAIRHOLDERS

TEMPLATES / FORMAT

FALL 2020 - SPRING 2021

Danielle Heo *alita*

FALL 2019 - SPRING 2020

Rachael Ku *Indus*

FALL 2018 - SPRING 2019

Sandy You *Kadupul*

FALL 2017 - SPRING 2018

Kate Liu *Solero*

FALL 2016 - SPRING 2017

Christina Wong *Seyval*