Campsite on Coast

VICE PRESIDENT EXTERNAL

RESPONSIBILITIES

Main

  • Checking in bi-weekly with chairholders to ensure that they’re meeting NB requirements.

    • External Minor Board:​

      • Philanthropy

      • Fundraising

        • Make sure they send their designs to NB before ordering merch

      • Recruitment (Rush)

        • Message them and get updates about rush preparation before the semester starts​

      • Social

        • Encourage to host socials with sororities and with orgs outside of UGC

      • Choreographer

      • Council Representative

      • Web Designer 

        • Look over website at least once (beginning of each semester) for any typos / mistakes

    • When meeting with the chairholder(s), have them prepare a tentative calendar of events they are planning and goals that they want to achieve for the semester​

  • Approving event proposals 1 week prior

Secondary

  • Assisting chairholders with events (set-up, ideas, etc.)

    • Be honest with chairholders on whether you believe their event idea would be successful, and provide advice / encouragement

    • Book rooms for any of the external minor board events (at least 2 weeks prior)

  • Keep chairholders on track

    • Consistent events throughout the semester rather than towards the end of the semester. 

    • Go over responsibilities & deadlines early on in the semester with individual chairholders & plan a schedule for the semester. 

  • Communicate with outside orgs and RSVP to events of outside organizations (ex. reveals) 

  • Assist with banquet/installs committee 

    • Help them book rooms and ensure we have a place reserved ASAP​ (by January is ideal)

 
Above the Clouds

DEADLINES

At the beginning of the semester:

  • Book rooms/spaces for rush events

  • Meet with external minor board positions within the first few weeks of school

  • Book room for Installs (January)

Throughout the semester:

  • Make sure chairholders send the following on time:

    • Budget Request:  2 weeks before event

    • Budget Reimbursement: Within 1 week before event

    • Publicity Blurb Form: 2 weeks in advance of event

  • Book rooms for any external minor board events (at least 2 weeks prior)​

 

ADVICE & TIPS

  • ENCOURAGE CHAIRHOLDERS TO HOST EVENTS WITH OTHER ORGS 

  • KNOW THE DETAILS OF EACH POSITION'S RESPONSIBILITIES AND REQUIREMENTS

  • BE ORGANIZED

    • PUT REMINDERS + EVENTS IN YOUR CALENDAR​

 

RESOURCES

PREVIOUS CHAIRHOLDERS

TEMPLATES / FORMAT

SPRING 2021

Amy Lao *Angel Falls*

FALL 2020

Rachael Ku *I ndus*

FALL 2019 - SPRING 2020

Pauline Chang *Avancé*

FALL 2019 - SPRING 2020

Courtney Sum *Rosáire*

 
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KAPPA PHI LAMBDA

SISTERHOOD | SERVICE | CULTURAL DIVERSITY

© 2021 Kappa Phi Lambda Sorority, Inc.