RESPONSIBILITIES
Main
-
Checking in bi-weekly with chairholders to ensure that they’re meeting NB requirements.
-
External Minor Board:
-
Philanthropy
-
Fundraising
-
Make sure they send their designs to NB before ordering merch
-
-
Recruitment (Rush)
-
Message them and get updates about rush preparation before the semester starts
-
-
Social
-
Encourage to host socials with sororities and with orgs outside of UGC
-
-
Choreographer
-
Council Representative
-
Web Designer
-
Look over website at least once (beginning of each semester) for any typos / mistakes
-
-
-
When meeting with the chairholder(s), have them prepare a tentative calendar of events they are planning and goals that they want to achieve for the semester
-
-
Approving event proposals 1 week prior
Secondary
-
Assisting chairholders with events (set-up, ideas, etc.)
-
Be honest with chairholders on whether you believe their event idea would be successful, and provide advice / encouragement
-
Book rooms for any of the external minor board events (at least 2 weeks prior)
-
-
Keep chairholders on track
-
Consistent events throughout the semester rather than towards the end of the semester.
-
Go over responsibilities & deadlines early on in the semester with individual chairholders & plan a schedule for the semester.
-
-
Communicate with outside orgs and RSVP to events of outside organizations (ex. reveals)
-
Assist with banquet/installs committee
-
Help them book rooms and ensure we have a place reserved ASAP (by January is ideal)
-
DEADLINES
At the beginning of the semester:
-
Book rooms/spaces for rush events
-
Meet with external minor board positions within the first few weeks of school
-
Book room for Installs (January)
Throughout the semester:
-
Make sure chairholders send the following on time:
-
Budget Request: 2 weeks before event
-
Budget Reimbursement: Within 1 week before event
-
Publicity Blurb Form: 2 weeks in advance of event
-
-
Book rooms for any external minor board events (at least 2 weeks prior)
ADVICE & TIPS
-
ENCOURAGE CHAIRHOLDERS TO HOST EVENTS WITH OTHER ORGS
-
KNOW THE DETAILS OF EACH POSITION'S RESPONSIBILITIES AND REQUIREMENTS
-
BE ORGANIZED
-
PUT REMINDERS + EVENTS IN YOUR CALENDAR
-
