
RESPONSIBILITIES
Main
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Checking in bi-weekly with chairholders to ensure that they’re meeting NB requirements.
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External Minor Board:
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Philanthropy
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Fundraising
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Make sure they send their designs to NB before ordering merch
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Recruitment (Rush)
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Message them and get updates about rush preparation before the semester starts
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Social
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Encourage to host socials with sororities and with orgs outside of UGC
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Choreographer
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Council Representative
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Web Designer
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Look over website at least once (beginning of each semester) for any typos / mistakes
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When meeting with the chairholder(s), have them prepare a tentative calendar of events they are planning and goals that they want to achieve for the semester
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Approving event proposals 1 week prior
Secondary
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Assisting chairholders with events (set-up, ideas, etc.)
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Be honest with chairholders on whether you believe their event idea would be successful, and provide advice / encouragement
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Book rooms for any of the external minor board events (at least 2 weeks prior)
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Keep chairholders on track
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Consistent events throughout the semester rather than towards the end of the semester.
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Go over responsibilities & deadlines early on in the semester with individual chairholders & plan a schedule for the semester.
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Communicate with outside orgs and RSVP to events of outside organizations (ex. reveals)
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Assist with banquet/installs committee
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Help them book rooms and ensure we have a place reserved ASAP (by January is ideal)
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DEADLINES
At the beginning of the semester:
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Book rooms/spaces for rush events
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Meet with external minor board positions within the first few weeks of school
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Book room for Installs (January)
Throughout the semester:
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Make sure chairholders send the following on time:
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Budget Request: 2 weeks before event
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Budget Reimbursement: Within 1 week before event
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Publicity Blurb Form: 2 weeks in advance of event
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Book rooms for any external minor board events (at least 2 weeks prior)
ADVICE & TIPS
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ENCOURAGE CHAIRHOLDERS TO HOST EVENTS WITH OTHER ORGS
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KNOW THE DETAILS OF EACH POSITION'S RESPONSIBILITIES AND REQUIREMENTS
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BE ORGANIZED
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PUT REMINDERS + EVENTS IN YOUR CALENDAR
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